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leadership - Balancing Act

Supporting colleagues

In some ways I’m annoyed that my last ever blog post relates to performance management instead of something more positive in terms of teaching and learning BUT as I think about this – it’s positive and has made a difference to the learning experience for Year 11s at our school.

In my previous post as part of my interview technique thread I talked about Anna, our Head of Science and indicators that she wasn’t coping so well with her work. I’m now going to talk about the second part of this – what to do once you know you’re trying to support somebody in managing their workload and getting back to full potential.
 
I’d met with Anna to discuss my concerns and explained that some parents and a few students had also talked to me. I said that whilst my colleague Julia was going to help by getting some more of the students view through a short questionnaire I’d like to concentrate on the practicalities of getting GCSE students back on track as soon as possible.
 
It was paramount to clarify that this was me supporting her doing her job. No way was I getting involved in actually doing anything, as you’ll have read in my previous posts I’ve already got (more than enough) to do!
 
Action Plan
We agreed, amongst other things, that Anna would:
 
  • Talk to her subject leaders (Head of Biology and Physics, Anna acts as Head of Chemistry) and create resources and lesson outlines for active revision for Year 10 and 11. I would organise cover so that the three of them could meet together as a team. This has now been done.
  • Write letters home personalised (via mail merge) to every Year 11 parent explaining which modules were yet to be taken (either for the first time or as re-sits) and which websites were useful for revision; the letter would also outline what would be happening in lessons until the exams; this would also be copied to teachers who would then be expected to follow the content in the letter. I would read the drafts of the letters and organise office admin support for the mail merge and posting. I proof read the letters on Friday afternoon and so Anna’s perfecting them in the half-term ready to pass over to the office on Monday.
Follow up and Review
It took two meetings to sort these items out. I’ve seen the resources and at the next meeting we’ll get out and about and talk to some Year 11 students to check that they’re actually getting to use them.
 
I’ve praised Anna (I know this sounds patronising but I really think it’s important) for getting her team to work better and with more purpose and I’ve started to feedback to the parents and students who had seen me in terms of ‘hope you can start to see some things are changing …..’.
 
All part of the job
I hope Anna felt nothing but a bit of support from me and she was able to acknowledge that she understands it was just me doing me job in responding to concerns. I know that I’ve modelled good practice which she’s then cascaded down to her Heads of Physics and Biology.
 
The next part of the plan is forward thinking to prevent our current Year 9s or 10s finding themselves in the same predicament. 
 
I’ve also promised to look at what’s got in the way for her (her teaching staff numbers nearly doubling without her being allocated any additional technician support is likely to be high on that list!)
 
That’s all folks!

School leadership interviews – presentations tips

Our recent internal candidates for assistant headteacher had to deliver ten minutes on ‘practical strategies to raise achievement’; they were asked to make the presentation relevant to our school.

Here’s what we we're looking for (and in fact we had a mark sheet to score each candidate on each of these areas).
  • presentation skills
  • content – innovation and sticking to brief
  • timing

So on presenting skills:

Use of the interactive whiteboard is good but not essential, likewise with PowerPoint. Yes it’s a skill we think senior leaders should have but most important was clarity and engagement, after all assistant heads still teach a good few periods each week.
 
We allowed for nerves but were looking for candidates who knew how to deal with their nerves. For instance I know I always wear a jacket with pockets so occasionally I can thrust my (shaking) hands in them! I also like to have a gimmick – same strategy as I use when dealing with a challenging class.
 
  • Be confident; smile, remember to say ‘good morning’ – especially if you’re in a new school
  • Practice speaking out loud, I still do this for assemblies. It cuts down on some of the waffling that you do if you’re thinking on your feet. Your brain will remember more of it and that will help with the delivery.
Content
Obviously this depends on the title but raising achievement is likely to come up and teaching and learning are a safe bet within this.
 
Practical means different things to different people but the key for me is SMART.
  • Specific
  • Measurable
  • Achievable
  • Relevant
  • Timed
One, unsuccessful, candidate talked about starting an intervention programme for Year 9 aimed at supporting those who data suggested would under-achieve in their GCSEs.
 
That was it – not really SMART enough.
 
It only needed a bit of tweaking. For instance - starting GCSE intervention early:
  • Meet with parents to get them on board
  • Share data with every body involved – student, parents, all teaching staff
  • Meet with subject leaders to devise a diagnostic tool and individualized support programme of individual subject support for these students
  • Devise a way to measure success/failure early enough in Year 10 to encourage students or to show the need to turn up the intervention.
If you’re going for a senior leadership job then you need to show that you can think strategically. If you’re an internal candidate it’s important not to simply represent the school’s own development plan and add in things you’d do differently. One of our candidates did that and I felt like the senior team was being told off for not getting the job done!
 
Timing
It’s not really rocket science. A ten minute presentation should be 10 minutes long.
It’s fine to check if questions and answers will be separate. Also, check how many people will be included if you’re intending to give out hand outs and think about the time it takes to give out hand-outs if you hand them out during the presentation.
 
It’s important to stick to time; you could have brilliant ideas to share but if you end up saying them in the 12th minute of a ten minute presentation then they won’t be counted – we were actually giving a 2-minute warning and then stopping candidates mid-sentence.
 
I think one useful way of structuring an ideas packed presentation is to give one idea in full detail (say about 3 minutes) and then have another 3 or 4 ideas where you just spend 1 minute on each and then have another 5-8 ideas in outline which you pack in to the time you have left. This shows that you can do strategic and in-depth but then goes on to show that you have plenty of ideas.
 
Practicing out loud and having somebody else time you also helps in this regard.
  
The successful candidate had ideas that were ready to go, presented in a way that made me think ‘I want that idea NOW, I’m going to steal it …. oh no, wait a better idea is to give you the job and then you can run it’.
 
If you’ve got some other presentations that you’ve been asked to do I’d be happy to post what my ideal response would be.
Submitted by Mrs OC on 07 Feb 2009
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Building up the senior team

So my other late night last week was senior team bonding.  Wednesday evening Julia, an assistant head, and I car-pooled over to Nigel the deputy’s house.  Matthew the Head and Sarah the Bursar also came along.

 

We each brought a dish – none of us knew what the other was bringing and so we might have ended up having to eat 5 puddings (oh how terrible that would have been!)

 

Originally - we were going to analyse our dishes as part of bonding process; we’d also planned to do some work on the school SEF but neither happened in the end and I don’t think it mattered because we learnt a lot about each other just  by chatting together in a relaxed atmosphere well away from staff or students. 

 

So what does it say about Nigel that he rang Julia and I to say he was running late at the shops buying the food for his dish.  I could have stomached this if his dish had been complicated but it was bruschetta !  Admittedly it was absolutely gorgeous, sharp but creamy buffalo mozzarella and crème fraiche with lemon zest and olive oil plus black olives on the side.  I guess as he’s the pastoral person the smooth, calming influence is about right!

 

I made sure my dish was hot and spicy but that’s all I’ve got say on that!

 

Anyway – we couldn’t help but talk about it in the staff room as we joined together for briefing and I think it came as a bit of a surprise that the senior leaders meet outside of school or that we needed to bond!  I think it’s especially important as we’re about to interview for another assistant head to 'complete' the team.

 

Submitted by Mrs OC on 18 Jan 2009
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